American Legion Tehachapi Post 221

LEGION HALL RENTAL

Hall rental is available for business meetings and related events only. We DO NOT rent out for parties.

Tehachapi American Legion Post 221
Main Hall Rental Policy

General

• The American Legion Hall is available for business meetings and related events only. We DO NOT rent out for parties.
• There is a two (2) hour minimum rental requirement for meetings and a three (3) hour minimum rental requirement for events.
• The Hall cannot be rented for public events where guests/participants are charged admission.
• A Post Representative is permitted to be present on the premises at any time during the event rental period.
• The Renting Party shall identify, defend, hold harmless the American Legion, its Post Officers, and Post Members against all demands, causes of action, or any other claim of the Renting Party, its members, agents, employees, subcontractors, patrons, guests, or invitees arising out of or related to the Renting Party’s rental of the Hall.

Availability

• Check the Events Calendar to determine availability for your planned date.
• The Main Hall (further described as the “Hall”) is available from 8:00 AM until 10:00 PM. Outside events must end before 10:00 PM. In all cases, the Hall must be vacated, cleaned, and locked by 11:00 PM.

Fees/Payments

• There is a two (2) hour minimum rental requirement for meetings and a three (3) hour minimum rental requirement for events.

Fee Schedule

Duration                  Member                    Non-Member         Veterans Organization

2 to 4 hours                 $50                              $100                            $50 

5 or more hours          $50                              $200                            $50

• All payments must be made by check, cash, or money order. Returned checks are subject to a charge $35, plus all legal costs of collection. Payment may be sent to:

American Legion Post 221, PO Box 128, Tehachapi, CA 93581-0128

Or hand delivered to:

American Legion Post 221, 125 E. F Street, Tehachapi, CA 93561

• The Post 221 representative will require Driver’s License information from the person renting the Hall for verification purposes.
• A Security/Cleaning Deposit of $500 ($250 for members/Veterans Organization) is required at the time of application to confirm the reservation.

Refund policy is as follows:

• 12-3 months prior to the event, one-third of the deposit is forfeited, rental fee is refunded.
• 1-3 months – 70% of the deposit fee is forfeited, rental fee is refunded.
• Less than 30 days – 100% of the deposit fee is forfeited, rental fee is refunded.

• The Renting Party is responsible for and agrees to pay the American Legion for all damage to the Hall that arises from or is related to the rental of the Hall. This includes, but is not limited to, damage to restrooms, tables, chairs, lights, or any other property or asset owned by the American Legion. If the Renter leaves the Hall or restrooms dirty or damaged, the security/cleaning deposit will be forfeited.
• If, upon inspection, the Rental Coordinator determines that the Hall is in the condition in which it was presented to the Renter, then the security deposit will be refunded, not later than seven (7) days after the event.
• Full payment for the reservation must be received by Post 221 at least thirty (30) calendar days in advance of the event.

Rental Process Timeline

• Rental Agreement must be completed and submitted at least thirty (30) days before the requested event date, unless specifically waived by the Rental Coordinator.
• The Rental Coordinator and the Renting Party will jointly inspect the Hall and its equipment to ensure the Hall is in proper condition for the Renting Party’s use during the rental period.
• Full payment must be received not later than thirty (30) calendar days before the date of the event.

Setup/Decorations

• The Renting Party shall coordinate with the Rental Coordinator to arrange setup time and closing time.
• For events starting before 9:00 AM, the Hall may be setup/decorated during the evening of the preceding day, if the Hall is available. For events starting in the afternoon or evening hours, the Hall may be setup/decorated during the morning or afternoon of the event day, if the Hall is available.
• A limited number of decorations may be attached to the walls. All decorations must be fire retardant. Staples, tacks, pins, nails, and adhesive tapes are not allowed on tables, walls, ceiling tiles, or light fixtures. Only BLUE painters’ tape may be used for table settings and for all other decorations used throughout the Hall. CONFETTI AND DUCT TAPE IS NOT ALLOWED TO BE USED IN THE HALL.
• All decorations must be removed at the conclusion of the event.
• The Renting Party must provide all needed disposable paper products, utensils, etc. Items owned by the Post (disposable paper products, utensils, etc.) are not to be used by the Renting Party. Unauthorized use of Post supplies or materials will result in forfeiture of the security/cleaning deposit.

Safety

• Maximum capacity for the Hall is 120 persons and may not be exceeded at any time.
• All exit doors shall remain unlocked and must always remain accessible during an event.
• Public parking is available. Post 221 assumes no responsibility for any vehicle parked on any property to attend events held at the Hall.
• The Renting Party shall comply with all applicable laws and regulations and shall not use or occupy the Hall for any unlawful purpose or permit others to use or occupy the Hall for any unlawful purpose.
• The consumption of or possession of illegal drugs or drug paraphernalia is always prohibited on any part of the property.
• Possession of firearms within the Hall is prohibited unless specifically authorized by law and approved by the Post 221 House Committee. Firearms are expressly prohibited when alcohol is served.
• Renting Party is responsible for complaints received after 10:00 PM regarding loud noises coming from inside or outside the building.

Flammables

• No candles or open flames are permitted inside the Hall at any time. Fireworks or pyrotechnics are not permitted on any part of the property at any time.

Cleaning

• Renting Party is responsible for Hall cleanup which consists of:

• All food/beverage spills cleaned up.
• Tables and chairs wiped clean.
• Return tables and chairs to the location where they were provided.
• Hall and bathroom floors will be swept clean.
• All trash cans will be emptied and new liners installed.
• Renting Party is responsible for removing and properly disposing of all event trash.
• Outside areas will be cleaned of any litter and smoking materials.
• All food brought by the Renting Party will be removed from the premises at the conclusion of the event.

• The security/cleaning deposit will be forfeited and an additional cleaning fee may be assessed if more than routine cleaning is required to return the Hall to the condition it was prior to the event.

Alcoholic Beverages

Having alcoholic beverages present at an event requires additional actions on the part of the Renting Party. Review the Alcoholic Beverage Policy if alcoholic beverages are planned to the part of the event.

Amendments and Changes

This policy may be changed, amended, or updated at any regular meeting of the Executive Committee.

          /s/

Tony D. Strauss
Adjutant, Post 221
The American Legion
Department of California